Cancel a disbursement

OBJECTIVE

The Cancel a Disbursement function is used to cancel a disbursement and to return the invoice from accounts payable to the A/P backup.

There are two methods for cancelling disbursements. You can completely delete the transaction (by clicking the red X) or you can create a reversal transaction (by clicking the double blue arrow).

A disbursement cannot be deleted if its period is closed.

PREREQUISITEs

The Selected Disbursements must be transferred.
The Batch Disbursements must be transferred.
The Project Disbursements must be transferred.

Steps

Cancel a disbursement

Select a disbursement from the list or enter a Transaction No.

This number matches the transaction number for the accounting entry.

Field

Description

Cancellation Date

Date on which the disbursement is cancelled.

NOTE: This date is required to reverse a transaction (double blue arrow). It is not required to delete a transaction (red X).

Date

Actual date of the disbursement.

Code

Code and name of the supplier.

Cheque No.

Number of the cheque to be cancelled.

Amount

Amount of the cheque to be cancelled.

Field	Description
Cancellation Date	Date on which the disbursement is cancelled. NOTE: This date is required to reverse a transaction (double blue arrow). It is not required to delete a transaction (red X).
Date	Actual date of the disbursement.
Code	Code and name of the supplier.
Cheque No.	Number of the cheque to be cancelled.
Amount	Amount of the cheque to be cancelled.

Click Delete or Cancel this disbursement by reversing it.

Cancel a disbursement

OBJECTIVE

PREREQUISITEs

Steps

Cancel a disbursement

See also